Admin cum Purchasing Assistant

Job Summary (Brief summary of Job Responsibility)

PURCHASE OF ENGINEERING GOODS AND COMPILING OF ENGINEERING PURCHASE-RELATED JOB IN DAILY BASIS.

Job Description (List of task carried out)

1. FIND A QUOTATION FOR THE REQUESTED ITEMS FROM ENGINEERING DEPARTMENT.
2. TO CREAT A NEW VENDOR CARD IN THE API PRO AND SAP SYSTEM & TO CREATE A PURCHASE ORDER IN THE API PRO SYSTEM.
3. TO GET SIGNATURE FROM MANAGEMENT ON ALL THE RELATED ENG. PO'S IN DAILY BASIS (WITH DATO ANAN, MR.NADARAJAN, MR.REGU, MR.K.SIVA, MD)
4. TO APPROVE A PURCHASE ORDER IN THE API PRO SYSTEM, SCAN AND FINALLY FORWARD TO VENDOR IN DAILY BASIS.
5. TO DO PHOTOCOPY OF APPROVED PURCHASE ORDER AND TO BE KEPT IN THE FILE & FOLLOW UP DELIVERY STATUS WITH VENDOR IN DAILY BASIS.
6. TO DO DUPLICATION OF ENG. PURCHASE ORDER IN THE SAP SYSTEM (FIND A GL, MATERIAL GROUP AND COST CENTER)
7. TO PREPARE MONTHLY PO LISTING REPORT AND FORWARD TO ACCOUNTANT.
8. TO PREPARE CHEQUE REQUEST FOR ALL THE URGENT PAYMENT RELATED PO'S AND HANDOVER TO ACCOUNT PAYABLE DEPARTMENT FOR FURTHER ACTION.
9. HANDLING PETTY CASH BILLS. (PURCHASED GOODS, PHOTOCOPY OF BILLS, GET SIGNATURE FROM 3 PERSONS, DO FILING AND HANDOVER TO FINANCE DEPT AND DO SETTLEMENT OF CASH).
10. TO CREATE A ENGINEERING PROJECT RELATED PURCHASE ORDER IN THE SAP SYSTEM (HIGH VALUE JOB).

Education Requirement

DIPLOMA

Skills Requirement

1. COMMUNICATION
2. COMMITMENT